Should I Hire A Property Manager For One House?

Screen Shot 2014-02-21 at 12.07.13 PM


“Is it worthwhile to hire a property manager if I’m only renting out 1 house?” This is one of the most frequently asked questions we’ve heard from individual homeowners.

Ask most property managers, and you’ll get a resounding “YES”. Before you jump to conclusion that they’re just trying to hit their sales quota… understand that the true value of a property manager may be much more complex than you think.

Despite common misconception, you aren’t paying property managers to collect those rent checks and fix broken microwaves… the value of their service is in risk mitigation, and that should also be your highest priority when it comes to renting out your property. This is surprising to a lot of newly coined landlords… how about rent revenues? Isn’t the money I make the primary reason I decided to rent? Truthfully, reducing your liability is the best way to maximize your revenue because when it comes to landlord-tenant relationships, poorly-handled legislative conflicts and property damages are the biggest expenses and can easily drive property owners into bankruptcy.

Property managers reduce the liability for owners by functioning on highly efficient systems. These systems keep the property managers efficient, informed, and ready for emergencies, so that you’re protected.

1. A System for Day-to-Day Tasks

Since property management firms handle multiple properties simultaneously, they’ve developed efficient frameworks for each stage of the rental process. Thus, inspections and payments are always promptly processed.

There’s a steep learning curve for novice homeowners managing their own properties. Just to give you an idea, responsibilities may include (but not limited to):

Finding a Tenant
How and where to advertise a rental property?
How to optimize an open house or showing?
Screening the Tenant
How to get credit reports and background checks on a potential tenant?
How to verify current and past residency?
Signing the Lease
How to draft a legal lease that will hold in court?
What sorts of evidence do you collect at the beginning of the lease to protect yourself against future damages?
What sort of disclosure documents are you required, by law, to provide?
How much deposit can you collect in relations to rent?
Maintaining the Property
What amenities are legally required for the property to be inhabitable?
What to do if a tenant doesn’t pay rent?
How to properly evict a tenant, without violating tenants’ rights?
What to do if the rent check bounces?

After a good amount of time on the internet, a homeowner can probably find answers to most of the questions above… but it’s incredibly time-consuming and difficult to verify the validity. Unless you consult a legal professional, whose fees add up quickly.

Perhaps more significantly, it only takes one violation of tenant’s rights for the homeowner to end up in deep waters. Every state is different, but California, for instance, is very pro-tenants, which makes it easy for a novice landlord to accidentally break a rule. This brings us to the next, and arguably, most important system property managers have in place…

2. A System for Staying Informed about Legislation Changes

As you can probably tell by now, the best thing property managers can do for you is preventing legal conflicts. This is especially valuable because real estate legislatures are constantly evolving; every court case can set a new precedent and change the rules of the game. In fact, property management licensing often require managers to attend courses on fair housing legislature twice a year, since that’s how quickly the rules evolve in this industry.

While a homeowner can probably slowly learn his/her day-to-day tasks over time, it is impossible for anyone to stay current to the ubiquitous legislative changes without spending upwards of 10 hours per week. And this doesn’t’ even account for unpredicted emergencies…

3. A System for Emergency Responses

Unpredicted events that cause serious property damage are particularly problematic, because they are expensive and require immediate assistance. A homeowner might not have available cash on hand, or struggle to find a contractor who can be deployed immediately.

Individual homeowners simply do not have the influence of a property management firm that will continue to supply a contracting company with business. In addition, for liability purposes property management firms usually save some cash for each of their properties in case of emergencies. Even if the expenses are higher than the preserved cash amount, the firm has collected enough rent from other properties that it is able to cover the costs for the interim. An individual homeowner does not have that luxury… if he/she cannot afford to repair the property immediately after a flooding, the unit becomes uninhabitable and the tenant is forced to move out. Now, the homeowner not only feels pressure to borrow money quick in order to perform repairs before further property damages, but he/she lost the rent revenue from the tenant in the interim as well.

Aside from knowing that professional property management firms can save you time and minimize your liability as a property owner in quantifiable ways, there are also more qualitative benefits. For one, it’s one less burden to bear! Managing a property is in itself a part-time job, not to mention an incredibly stressful one if you’re unfamiliar with the industry. Letting the professionals deal with the rent chasing, mid-night maintenance requests, and other sorts of nitty gritty issues will give you a peace of mind.

And yes… this applies to family members or friends moving into your property as well. It is much easier to let the property manager be the “bad guy” who’s requesting background checks and on-time rent to ensure you’re financially protected, rather than doing so yourself and potentially straining your relationships. Given the horror stories we’ve heard of friends and families falling apart due to rental disputes, I would say a property manager is money very well-spent.